InfoMine - Information Management System
InfoMine is the ideal Information Management System for small to medium sized businesses that provides enterprise wide Contact Relationship Management and Document storage facilities. And all this is fully integrated with the powerful enterprise wide email and Task/Appointment/Calendar handling that comes included. No need for Exchange Server. This runs on a simple peer to peer LAN. Save on system Administration staff. InfoMine does it all for you.
Full Client/Contact Relationship Management and Document control.
Single/Multi user operation. Start small, add more as you require. Runs on any LAN, peer to peer or Server/Workstation.
Enterprise wide email facilities available out of the box on any Win95/98/NT4/2000 peer to peer LAN. No need for system administrators to set up accounts. User security is built in. Built in security prevents users launching potentially dangerous files that are sent as mail attachments. And all this is integrated with your core data records.
InfoMine's Task/Calendar builds a chronological record of all the interactions you have had with all your clients. Every task is linked to one or more contact records. Display Month/Day overviews. Print any subset of appointments to take with you when you leave the office.
InfoMine's Associations enables you to store any type of document with the Contact or Inventory record it relates to. No more searching through the file system. Associate Excel and Word documents, images, text files or any file type. Infomine launchs the appropriate application to view the file with the click of a button. This is ideal for storing documents that you need from time to time but never know how to classify them. Find then subsequently using keywords or by searching for text that you suspect they may contain.
The Intuitive search interface enables you to find information based on keywords or via free text search using any snippet from the original document. Never lose information again. Never waste time looking up information again.
Selected features of InfoMine
Full Client/Contact relationship management (CRM). Includes unlimited contact phone numbers, email addresses, shipping addresses. Unlimited free text information stored with each record.Current financial status (Credits/Debts) displayed and updated as you scroll between records. Colour coded buttons alert you and your staff to specific conditions. View all interactions with any person at the click of a button. Associate files of any type with client's records for subsequent easy retrieval and viewing. Automatic checks for records matching new entries prevents inadvertent duplication ofclient records. Merge facility allows you to consolidate client's details from several records into a single record. All australian postcodes and states auto inserted to aid data entry. Generate new domestic and international entries as you go.
Full Document/Services control. Numerous self generating drop down selection lists help you and your staff to maintain consistency in entries. Unlimited text in several description fields. Associate images with Inventory items for including in your Web catalogues (see below). View catalogue history, invoicing history at the click of a button. Colour coded buttons alert you to significant entries. Automatic checks arecarried out for records matching new entries, preventing inadvertent duplicate records. Toggle between Detailed and Summary views of Document and Client records.
Intuitive Search facilities allows you to retrieve records using tiny snippets of information from any field. Rapidly display clients, inventory items, catalogue items and emails using any snippet of information from any combination of fields, in any location within the fields. Find all clients of a given type or types who have specified interests etc,etc. Never lose a information again. If it has been entered you and your staff will be able to find it.
Send emails directly from any Clients record; send to single or multiple recipients; include listings of single items, groups of items or entire catalogues from your Inventory in the email at the click of a button. Speed up emailing by including standard header and footer messages. Create/Include glossary items to insert single line or multi paragraph standard messages to reply to emails, reducing repetitive typing.
Every email to and from InfoMine is automatically associated with the corresponding client record. As you read your emails from the Internet InfoMine associates all incoming emails from known email addresses with existing contact records automatically. Over time this produces a full history of interaction with all your clients All outgoing emails are sent directly from client reocrds.
Powerful integrated distribution list handling enables you to send targeted emails to thousands of your clients at the click of a button. Include document listings or catalogues in the body of the email or as attachments. This is the most cost effective way for any business to keep in contact with their clients.
Send printed offers to clients directly from their record, including catalogues or single items along with standard messages you specify. Print envelopes, customized with your logos and contact details to send the offer letters in.
Rapidly learn how to harness all the power of InfoMine from the extensive context sensitive help, always at your fingertips (simply press F1 on from any form) and from on screen tooltips(see below). Staff training can be done on the job, while they carry out useful tasks.
Learn as you go along, at your own pace. All commands are visible on the desktop. No searching through hidden, multi level menus for commands and options.
Extensive Tooltips let you know what any command will do when the cursor lingers on a field or button. (Can be enabled/disabled as desired.)
Extensive data validation prevents errors creeping into your valuable contact and inventory records.
Numerous user generated drop down selection lists help you and your staff to standardize the entries for keywords, publishers, places, addresses, user interests, user types, catalogue sections, departments and many, many more. Type once, entries auto complete from then on. Automatically validates entries. Allowed value lists grow if a match is not found and you agree to create a new one.
Extensive invoicing/receipt handling capabilities. Invoices/Receipts are customizable, each optionally printed with (i) a large Parcel label (ii) a Credit Card slip, and (iii) a hard copy summary report (quarter page). All printed output displays your custom logos and contact details. Everything is provided to dispatch orders rapidly and efficiently.
InfoMine is fully equipped to handle GST (Austrailian tax) or any Federal or state Tax that prevails in your locality.
Lots of functions specifically for handling GST. Produce invoices that conform to all legal requirements, produce extensive summary reports showing your tax credits and liabilities for any accounting period. You can also handle credits on exports as an integrated part of invoicing. Just set options that specify how you wish the system to behave by default which can be overriden on an invoice to invoice basis as required. InfoMine provides all the figures required to fill out your BAS at the end of each quarter.
Catalogue/List production is intuitive and rapid. Create a view of all books conforming to some criteria, add them all or single items to a catalogue, output the catalogue in any format desired.
Use any of the numerous standard output formats included with InfoMine to produce professional looking catalogues in Word for Windows, plain text or HTML format. Design your own output formats as the need arises.
Output any catalogue/list directly to Word for Windows, in the font and size you choose, optionally organized into sections, ordered as you specify, with section headings included. A list of contents is also included specifying entry number ranges for each section. All ready for sending to the printer. No more fiddling around required.
Transform any catalogue/list into multi page Web documents, with the look and feel you specify, all ready to upload to your web site. Links to images and the images are all output into folders under a single folder. You just have to copy the top level folder to your site.
Here are some examples of site that are regularly updated directly from Infomine with the latest information from their inventory records. The Asia Bookroom (follow the link to the Online Shop or Search) and Old Imprints. (All pages below the homepage are produced directly from InfoMine with no post processing required. All display elements are specified in InfoMine's Web setup) Please note that all the browse and search records are generated from pages output from Infomine. This includes the shopping cart buttons and and shopping cart functionality. No post processing was required to the HTML files after output. All you have to do is selct the catalogue you wish to output, select any Web/HTML output format and start the output. The resulting folders include files for each catalogue section, a contents page linking all sections together, all images and links to them, and all pages rendered with the background colour and/or image, your logos that you specified. in InfoMines's Web setup module.
Design a look and feel for all your Web output via the intuitive Webpage design interface. Specify once, use again and again for years to come.
Associate full images and thumbnail sketches with your Document/Services records which can be optionally included with your Web catalogues. Links are inserted to the image from records, with alternate text and the optional thumbnail sketch acting as the link. All automatic.
Equip your Web site with a Shopping Cart (optional component) which enables visitors to click on buttons to place items in their basket, fill in their details and when finished an email is sent to you with the order details. Click here to see an example of records output from InfoMine in shopping cart mode. Use the Catalogues/Lists link to view the Shopping Cart style records.
Design Customized Reports. Design your own output formats using the intuitive design interface. Specify which fields to output, the order they are to appear in and how they are formatted. Include standard text between any field if desired.
Customized Stationery. Never have to buy customized stationery again. InfoMine produces it all for you. As you need it. As you like it, with your logos. Just select the logos using the file selection dialog and they are included in all future output.
Create client distribution lists to target specific groups of clients. Send emails to everyone in a list. Include a standard message with the email. Include a catalogue with the email. All from within InfoMine. Print envelopes or labels for all members of a distribution list.
Backorders/Requests are handled as an integral part of invoicing and cataloguing.
Review all overdue invoices. Send 1st, 2nd or 3rd statements with standard text for each one, for any overdue invoice, automatically included. Keeps track of statements as they are sent.
Export all your Invoice/Receipts data to Excel at the click of a button to carry out financial modeling or for importing into your favourite financial management program such as MYOB or Quick Books.
Access your data from multiple computers across a network (optional component)
All data is password protected so that sensitive information is safe from unauthorized access, even if the underlying files are stolen.
